Executive-Grade VAs Embedded in Your Workflow
Senior VAs covering calendar management, research, and ops coordination. They function like in-house team members, onboarded in 48 hours and delegating from day one.
tengenx · virtual assistance
LiveVirtual assistant scope
Tasks · Tools · Cadence · Coverage
Core tasks
Ops tasks
Tools
Availability
Onboard target
48 hours
Min commitment
1 month
Replace SLA
5 days
48hr
From contract to first task delegated
5y+
Average VA experience in executive or ops roles
Monthly
Cancel anytime after the first month
Where this fits
Built for the moments you can't postpone
We don't take work just to take work. This service exists because the problems below are the ones we keep being hired to solve, and the ones we've shipped through more than once.
- Your calendar, inbox, and to-do list run you instead of the other way around
- Research and data tasks take hours of your time that should go to high-leverage work
- Travel planning, vendor coordination, and meeting logistics eat your mornings
- CRM data is stale, pipeline hygiene slips, and follow-ups are missed
- You're doing admin at 11pm because no one else has context to handle it
- Scaling a team but not ready to hire a full-time ops person in-house yet
What we ship
Solutions, not slide decks
Each line below is a real deliverable shipped on past engagements, with an honest scope and a metric where it makes sense.
01 / Scope
Calendar & inbox management
Your VA owns scheduling, meeting prep, rescheduling, and inbox triage. Zero-inbox and a clear weekly agenda delivered every Monday morning.
02 / Scope
Research & reporting
Competitive research, prospect lists, market summaries, meeting briefs, and weekly wrap-up reports. Structured output, no padding.
03 / Scope
Travel & logistics
Flight bookings, hotel coordination, itinerary management, visa requirements, and on-trip support. Every trip prepared before you leave your desk.
04 / Scope
CRM & pipeline hygiene
Contact records updated, deal stages current, follow-up tasks set. Your CRM reflects reality, not wishful thinking from two sprints ago.
05 / Scope
Project coordination
Vendor communication, contractor management, deadline tracking, and cross-team status updates. Your VA holds the threads you can't watch.
06 / Scope
SOP & knowledge base
We document recurring workflows into repeatable SOPs so tasks survive VA transitions and can be delegated to future hires without context loss.
How we work
A delivery rhythm you can forecast
No mystery sprints. Each phase has a real artefact at the end of it, and you'll always know what's coming next.
- 01 Day 0
Brief
30-min call covering your task types, tools, timezone, and delegation priorities.
- 02 Day 1
Match
We identify a VA with the right experience and tool fluency for your workflow. Profile sent within 24 hours.
- 03 Day 2
Onboard
Tool access, workflow handover, first async check-in, and first task batch delegated.
- 04 Month 1+
Operate
Daily async check-ins, weekly summary, monthly retro. Replace within 5 days if the fit is wrong.
Engagement
Pick the shape that fits, we'll suggest the rest
We don't pretend one engagement model fits everyone. Pick the closest, and we'll right-size on the call.
Industries we ship for
Part-time VA
A senior VA working 20 hours per week across your priority tasks. Ideal for founders and executives who need consistent delegation without full-time headcount.
- 20hr/week dedicated VA
- Inside your tools
- Daily async check-in
- Weekly task summary
Indicative
From $2,200 / mo
Timeline
1-month minimum
Full-time VA
A full-time senior VA functioning like an in-house ops person. Owns calendar, inbox, research, CRM, and coordination tasks end-to-end.
- 40hr/week dedicated VA
- Full task ownership
- SOPs documented
- Monthly retro + review
Indicative
From $3,800 / mo
Timeline
Rolling, 3-month minimum
VA pod
Two or more VAs covering different specialisms (executive assistance, research ops, and project coordination) for teams with broad delegation needs.
- Multi-VA team
- Specialised by task type
- Shared team inbox
- Weekly team report
Indicative
Custom
Timeline
Flexible
Stack
The tools we reach for
We're not religious about tools, these are the ones we know deeply enough to ship and operate without surprises.
Productivity
Project management
CRM & sales ops
Communication
Common questions
Honest answers, no sales theatre
Do you offer full-time or part-time VAs?
Both. Part-time engagements start at 20 hours per week, ideal for executives or founders who need consistent delegation without a full headcount. Full-time VAs (40hr/week) are available for teams that need a proper ops person embedded daily.
What experience level are your VAs?
Our VAs have 5+ years of professional experience in executive assistance, operations, or project coordination. We don't place junior generalists. Every VA is vetted on tool fluency, communication quality, and specific task competency before placement.
How does communication and handoff work day to day?
Your VA works inside your tools: Slack, Notion, Asana, Google Workspace, or whatever you use. We don't layer a separate platform on top. Daily async check-ins are standard. Live calls can be arranged within your agreed overlap window.
How do you handle confidentiality?
All VAs sign an NDA before placement. We recommend limiting access to sensitive systems on a need-to-know basis, and we'll advise on access controls during onboarding. Calendars, inboxes, and CRMs are treated as sensitive by default.
What does pricing look like?
Part-time VAs start from $2,200 per month. Full-time VAs from $3,800 per month. Pricing depends on the scope of tasks, tool complexity, and timezone overlap required. We scope accurately on the brief call. No padded hours, no retainer minimums beyond the first month.
Ready when you are
Let's get you a VA in 48 hours .
Tell us your task types, tools, and the overlap window you need. We'll match you with a senior VA, send the profile, and have them onboarded within two days.